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Business Analyst Job Description

14 Mar 2023

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In today's complex and ever-changing business landscape, companies rely on data-driven insights to make informed decisions and drive growth. This is where a Business Analyst (BA) comes into play. A Business Analyst is a critical player in the success of a company, responsible for analyzing data, identifying trends, and developing strategic recommendations to improve business performance. In this blog, we will dive into the job description of a Business Analyst, exploring their key responsibilities, required skills, and how they contribute to the success of a company. Whether you're considering a career in business analysis or simply want to learn more about this crucial role, this blog is for you. 

What is Business Analysis?

Business analysis is a researched process that helps you to identify business requirements and discover prominent business solutions for related problems. The answers can be like developing a software or program component, strategic planning or policy development, and making organizational planning or changes for the company's betterment.

The business analyst is connected to various departments of the company and has the credibility to develop the company insights and guide the project stakeholders for the different decisions.

What are the Reasons that Companies are Opting for Business Analysis?

There are many reasons why every company wants to opt for business analysis; let us know!

Business analysis helps you to understand the structure and the progressive statistics of the company

  • It allows you to understand the actual problems of the organization
  • It helps you to detect the improvement possibilities and present the solutions that help to achieve the company target.
  • It recognizes the updates and latest business trends
  • It increases the value of insights to connected stakeholders.

Explain Step-by-Step Business Analysis Process.

It takes a lot of work for a business analyst to deliver a project successfully, and the process must be very disciplined with defined steps and clarity of concept. Here's the step-by-step business analysis process:

Step 1: Data Collection

The business analyst is expected to collect all the project-related details. By raising the questions to the team, project manager, or project sponsors. The information is collected regarding project limitations, current company factors, Project boundaries, and detailed company context. All the data is collected, keeping in the loop with the stakeholders.

Step 2: Conduct a review meeting

The second step involves conducting a review meeting with the project stakeholders and related team members to clarify the project agenda. The idea is made very clear as to what is expected, and it is necessary to take details from the project manager and team members to proceed with the process.

Step 3: Check on all the project-related documents 

After discussing the project details, dig into the documents, and study and analyze them thoroughly. The documents include,

    • Company documents
    • System required documents
    • Graphs and charts
    • Real business cases
    • Project Agenda
    • Strategy and business plan
    • Policies
    • validate the documents well in case it is out of context
    • trace out the gaps in the company system

    Step 4: Record the details

    Record all the project-related information that a business analyst extracts during the study. The recorded information includes:
    • The business reports.
    • Functional and non-functional requirements.
    • Current bugs or issues that may affect the project.

    Step 5: Understand the problem

    At this point of the project, you are familiar with the details; now is the time to recognize the problems in the project. So it would help if you found out exactly which business factors will be affected, identify the risk factors, how the company policy can limit the project process, identify the system that supports the business, Check the annual report, and propose the changes as you find relevant to the project.

    Step 6: Represent the Project Report

    As you understand the problem domain. The next task is to present the business requirements to the project managers or the stakeholders. The presentation techniques include:

    • A spreadsheet with graphs or charts.
    • A simulation of the prototype.
    • Structured data tables.
    • Company documents
    • System required documents
    • Graphs and charts
    • Real business cases
    • Project Agenda
    • Strategy and business plan
    • Policies
    • Validate the documents well in case it is out of context
    • Trace out the gaps in the company system

    Are you looking to acquire the knowledge and expertise to excel as a Business Analyst? Enroll in our Data Science and Business Intelligence Course and take the first step toward success!

    Overview of the Business Analysis Process

    • Motive: Defines the explanation of the business analysis activities required for the expected results
    • Scope: Defines all possible deliverables
    • Reason: Identify the main reason for the issue
    • Present Condition: Defines the problem that causes the need for change
    • Operation Plans: Defines the purpose of the operation, results, and project submission dates
    • Collaboration plan: It gives a summary of the stakeholder involvement process
    • Quality Management: It defines the measurable quality steps taken that will ensure the class of project outputs
    • Focus on the Condition: Focus on the presentation of the complex issues identified

    Mention the Responsibilities of a Business Analyst

    The responsibilities of a business analyst include the following;
    • To control the business processes and predict problems
    • To identify improvement possibilities and implement practical solutions
    • To create optimization plans and strategies
    • To stay updated with the IT developments 
    • To automate current systems
    • To document and report activities and the results
    • To address the action plan to the management and team
    • To work in collaboration with the stakeholders and project managers
    • To collect insights from various stakeholders to produce valuable reports
    • To guide all the clients
    • To maintain cost-efficiency and resource allocation

    What are the Skills Required for the Business Analyst?

    To be a successful business analyst, one needs to possess a combination of technical and soft skills. Here are some of the important Business Analyst Skills:

    • The following skills are needed to become a rewarding business analyst:
    • Advanced technical and programming knowledge 
    • Phenomenal analytical thinking and problem-solving ability
    • High expertise in written and verbal communication
    • Exceptional statistical, mathematical, and logical skills
    • Expertise in Microsoft applications such as MS Word, MS Excel, and MS PowerPoint and programming languages like R for statistical analysis and Python.
    • Impressive presentation abilities and make reports on the performed analysis
    • Sound knowledge of business structure and processes
    • Problem-solving ability and sharp mind frame
    • Strong leadership qualities and maintenance of a team-oriented and synergetic environment

    Want to develop the skills to become a successful Business Analyst? Join our course now!

    What are the Top Business Analytics Tools?

    The top Business analytics tools preferred by the experts are listed below:

    R – This is the most prevalent tool in the industry, and many companies prefer it. The best part is it can handle and manage large data sets and integrates seamlessly with other platforms. R is an open-source programming language but is extensively used to perform statistical functions and generate company insights.

    Tableau – is considered one of the best business intelligence tools and platforms, which has its strength in data visualization. The user dashboards are easy to understand, and multiple kinds of analyses can give deep insights. It is an intelligent tool and is considered a pioneer in drag-and-drop analytics.

    Sisense – This tool works well for all businesses from a strategic point of view, and it's a simple navigation system. The custom reports it provides enable enterprises to use the analytics they collect through this tool for cost savings. The primary function of this tool involves data crunching, which is performed very effectively.

    Python – Python is a free, open-source tool. It consists of various statistical functions, making it the best analytics tool. Many people prefer Python because of its analytical and statistical libraries like NumPy. The versatile parts of Python make it a demanding tool for business analysts.
     Various other tools, such as Apache, SAS, Excel, Splunk, and so on, are also preferred by many companies. Companies choose the devices per the project requirement depending on the value it adds or the features it offers.


    The role of a business analyst is continuously changing. The various functions that a business analyst performs during the project development are data specialists, technical analysts, digital business analysts, etc. There is broad scope for every role performed by business analysts; the job openings are enormous, and so are the bright career options. 

    If you are interested in pursuing a career in business analysis, enrolling in a business analyst course is a great way to acquire the necessary skills and knowledge. Through such a course, you will learn about business analysis techniques, tools, and methodologies, as well as gain hands-on experience in real-world scenarios.

    Overall, a career as a business analyst offers a challenging and rewarding opportunity to make a positive impact on an organization's success. With the right training and dedication, anyone can become a successful business analyst and contribute to their organization's growth and success.

    About the Author

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    Fingertips is one of India's leading learning platforms, enabling aspirants - working professionals, and students to enhance competitive skills and thrive in their careers. We offer intensive training in areas such as Digital Marketing, Data Science, Business Intelligence, Artificial intelligence, and Machine Learning, among others.

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